Candidate Privacy Notice

How we protect your data when you upload your CV onto our site or we meet you face to face

24 MARCH 2018 Version 1 (Data obtained)

Fill Recruitment (‘the Company’) is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.

You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.

1 Collection and use of personal data

• Consent
• Legitimate interest
• Legal obligation
• Contractual obligation

• Processing personal data in order to provide work-finding services on your behalf.

The Company will process your personal data with the following recipients:

•  Clients whose candidate requirements match your own skill set. 

d Statutory/contractual requirement

Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data, eg proof of your right to live and work in the UK, and if you do not the consequences of failure to provide the data means your offer of employment may be withdrawn.

2 Data retention

• The right to be informed about the personal data the Company processes on you;
• The right of access to the personal data the Company processes on you;
• The right to rectification of your personal data;
• The right to erasure of your personal data in certain circumstances;
• The right to restrict processing of your personal data;
• The right to data portability in certain circumstances;
• The right to object to the processing of your personal data that was based on public or legitimate interest;
• The right not to be subjected to automated decision making and profiling; and
• The right to withdraw consent at any time. 

How we protect your data when we meet you via LinkedIn, job boards or referrals

24 MARCH 2018 Version 1 (Data not obtained)

Fill Recruitment (‘the Company’) is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.

You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.

1 Collection and use of personal data

a Purpose of processing and legal basis

The Company has collected your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. The legal bases we rely upon to offer these services to you are:

• Consent
• Legitimate interest
• Legal obligation
• Contractual obligation

b Categories of data

• Name/contact details, eg email address, postal address, telephone number

• Processing personal data in order to provide work-finding services on your behalf.

The Company will process your personal data with the following recipients:

•  Clients whose candidate requirements match your own skill set.

2 Data retention

The Company will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time.

• The right to be informed about the personal data the Company processes on you;
• The right of access to the personal data the Company processes on you;
• The right to rectification of your personal data;
• The right to erasure of your personal data in certain circumstances;
• The right to restrict processing of your personal data;
• The right to data portability in certain circumstances;
• The right to object to the processing of your personal data based on a public or legitimate interest;
• The right not to be subjected to automated decision making and profiling; and
• The right to withdraw consent at any time. 

• A personal referral, a job board or LinkedIn

This information came from a publicly accessible source. 

5 Complaints or queries

If you wish to complain about this privacy notice or any of the procedures set out in it please contact Caroline Bailey, Operations Director, via caroline@fillrecruitment.com

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.

ENDS

Saturday 24th March 2018